Office of the Registrar and Academic Services
The Office of the Registrar and Academic Services supports the educational mission of the University by connecting students to the faculty, curriculum and classroom via the course scheduling and registration processes. As the custodian of the University’s academic records, the office ensures the accuracy, integrity, and security of those records. Furthermore, as members of the University community, the office promotes equity and fairness by supporting the development and consistent application of effective policies and processes.
The Office of the Registrar and Academic Services strives to meet the diverse service needs of students, faculty, administrative staff, alumni, and the public. The Office serves current and former students on a daily basis by answering questions, issuing transcripts, certifying enrollment status, providing degree credentials and distributing schedules. Additionally, the office promulgates the master schedule of courses for each academic year, conducts registration, processes grades, certifies degree eligibility and manages several aspects of commencement.
Course registration for returning students is conducted in April for the subsequent summer and fall, and in November for the subsequent spring and intersession through the University’s my.scranton.edu intranet portal. Self Service in the my.scranton.edu portal also provides secure links to unofficial academic transcripts, registration options, student class schedules, address information, tuition accounts and financial aid information. Midterm and final grades are also available in Self-Service through my.scranton.edu .
Located in O’Hara Hall 106, the Office of the Registrar and Academic Services is open weekdays from 8:30 a.m. to 4:30 p.m. For more information, call (570) 941-7721 or e-mail registrar@scranton.edu. Additional information and resources (including the academic calendar, course schedules, registration information and student grade point average calculator) are available online at www.scranton.edu/registrar.
All entering students are held to the degree requirements listed in the catalog of the year in which they enter.
The University reserves the right to change any of the policies, rules, and regulations in this catalog. All such changes are effective at such times as the proper authorities determine and may apply not only to prospective students but also to those who are already matriculated in the University. Curricular changes, however, shall not become effective until published in the catalog unless specifically approved for an earlier implementation date by the appropriate entity. If a change is approved for implementation prior to its publication in a catalog, the appropriate school, academic department, or program shall inform all students affected by the change. Students can appeal issues related to the application of policies, rules, and requirements, including changes thereto, to the dean of their college.
The University reserves the right to take appropriate disciplinary action in the case of any student who conducts himself or herself in a manner that is contrary to the standards of the University. These standards (particularly in the area of academic integrity) are given clear expression in the University’s Academic Code of Honesty published in the faculty and student handbooks of the University. The University also reserves the right to modify admissions requirements, to change tuition and fee charges, and to change the schedule of courses.
All students beginning the first term of their degree/certificate program at The University of Scranton in the 2017-18 academic year shall be governed by curricular policies stated in this catalog. A degree represents the successful completion of the entire curriculum, including all requirements.
Mentors
Each new graduate student will be assigned a mentor to formulate a program of study and to supervise her/his academic and professional progress. It is suggested that students work closely with their mentors and that the courtesy of arranging appointments in advance with faculty members so designated be observed by all students.
Grading System
The following grades are used in graduate course work:
| Grade |
Quality Points Per Credit |
Definition |
| A |
4.00 |
Superior/outstanding |
| A- |
3.67 |
Excellent |
| B+ |
3.33 |
Very good |
| B |
3.00 |
Good |
| B- |
2.67 |
Fair |
| C+ |
2.33 |
Passing grade |
| C |
2.00 |
Minimal passing grade |
| F |
0.00 |
Failure |
| |
|
|
| S |
Not computed |
Satisfactory or Pass |
| U |
Not computed |
Unsatisfactory or Fail |
S/U grading is authorized only for certain courses.
“W” indicates that a student has withdrawn from a course.
“NG” is a temporary grade issued when a faculty member fails to meet the deadline for the submission of grade reports. Such temporary grades will be changed to permanent grade symbols when issued by the professor.
Special permission is not needed to repeat failed courses; however, prior approval of the dean of the program is needed to repeat non-failed courses. The recording of grades for repeated courses shall be governed by the following conditions: 1. Credit for a course will be granted only once; 2. Credit for the course will be lost if the course is repeated and failed; 3. The most recent credit and grade will count toward the GPA with this exception: a “W” grade cannot replace another grade; 4. Each attempt to complete a course will be reported on the student’s transcript; 5. Ordinarily, a student may repeat a course only in the same mode in which it was originally taken; 6. A student repeating a course must so indicate on his/her registration form.
Regular attendance at class is considered a requisite for successful completion of a course.
Incomplete Grade
A grade of “I-Incomplete” is a temporary grade which may be assigned at the instructor’s discretion when illness, necessary absence, or other reasons beyond a student’s control prevent completion of course requirements by the published last day of class. This grade may be awarded to a student when, in the estimation of the instructor, (1) the student to has a legitimate reason to request an Incomplete grade; (2) the student attended the course and has successfully completed at least 60% of the required course work.1 (3) the student has a reasonable likelihood of completing the remaining course requirements. In all cases, the Incomplete grade is a privilege exercised by an instructor. It is not a right ascribed to a student.
The student is responsible for developing a work plan which itemizes outstanding coursework and expected completion date(s). The work plan must be submitted to the instructor before the published last day of class. The instructor is responsible for delineating the conditions and terms for the completion of the course. A student assigned a grade of Incomplete is required to complete outstanding course requirements by the deadline(s) established for him/her by the instructor. The final deadline for completion of all course requirements may not exceed the mid-point of the subsequent semester, which for students enrolled in a regular term is the mid-point of the subsequent regular fall, intersession, spring or summer term and for students enrolled in special terms is the mid-point of the subsequent 8-week part of the special term (i.e. incomplete work from an “A” term is due by the mid-point of the subsequent “B” term). [See chart below and academic calendar for specific dates.]
| Term |
Incomplete Grade Deadline |
| Regular Fall and Intersession |
Mid-point Regular Spring |
| Special Fall A |
Mid-point Special Fall B |
| Special Fall B |
Mid-point Special Spring A |
| Regular Spring |
Mid-point Regular Summer2 |
| Special Spring A |
Mid-point Special Spring B |
| Special Spring B |
Mid-point Special Summer A |
| Regular Summer |
Mid-point Regular Fall |
| Special Summer A |
Mid-point Special Summer B |
| Special Summer B |
Mid-point Special Fall A |
An Incomplete grade cannot be assigned as a substitute for non-attendance or a low or failing grade. Credits for a course in which an Incomplete grade has been issued are not considered earned for purposes of determining academic standing, academic honors, federal financial aid eligibility, athletic eligibility, or other purposes.
The student may not register for alternate coursework in future terms for the purpose of completing outstanding course requirements or re-enroll in the course for which the grade of Incomplete has been awarded. Work submitted before or at the deadline will be assessed by the course instructor, and the grade of “I” will be changed to the earned grade for the course. Failure to complete the necessary work within the stipulated time results in automatic conversion of the temporary “I - Incomplete” grade to a permanent grade of “F - Failure.” The grade of F is considered final and will be reflected in the student’s GPA and Satisfactory Academic Progress calculations.
Requests for an extension of a deadline for completion of an Incomplete grade must be made by the original Incomplete grade deadline and are subject to the approval of the instructor and the Dean (or his/her designee). Only in the most extenuating circumstances will extensions be granted. To make a request for an extension of a deadline for completion of an Incomplete grade, a student must complete a Petition to Extend an Incomplete Grade Form, which includes a justification for the request, a work plan that itemizes outstanding coursework with expected completion date(s) and relevant supporting documentation. The form must be submitted to the student’s instructor and the Dean of his/her respective College. If approved, an extension of the Incomplete grade deadline may not exceed one additional regular or special academic term.
1Pursuant the Higher Education Act, a school is required to monitor student enrollment to determine the earned and unearned portions of Title IV aid in the event a student ceases to attend. Title IV aid must be returned if a student completes less than 60% of the requirements within a payment period. A school’s grading policy must differentiate between students who complete the course but fail to achieve the course objectives and those students who do not complete the course. HEA, Section 484B. 34 CFR 666.8.22. DCL GEN-11-14, July 2011.
2 The initial incomplete deadline by which a student must complete Regular Spring course requirements may be extended from the mid-point of the Regular Summer term to the first week of the Regular Fall term with permission of the Instructor and the Dean.
In-progress Grade
A grade of “In-progress (IP)” is a temporary grade which may be assigned by an instructor in specially designated courses that are longitudinal in nature. By design, the requirements of these courses exceed the length of one term. Examples of courses meeting this requirement include residencies, fieldwork, internships, practicums, theses and select honors and/or research courses.
Students assigned a grade of IP are assumed to be making satisfactory progress towards the completion of course requirements at a pace deemed acceptable to the instructor. Students assigned a grade of IP are required to complete course requirements by the deadline(s) established for him/her by the instructor. The final deadline for completion of all course requirements for which an IP grade has been assigned may not exceed one calendar year from the original start date of the course.
Credits for a course in which an IP grade has been issued are not considered earned for purposes of determining academic standing, academic honors, federal financial aid eligibility, athletic eligibility, or other purposes. Failure to complete the necessary work within the stipulated time results in automatic conversion of the temporary “IP – In-progress” grade to a permanent grade of “F - Failure.” The grade of F is considered final and will be reflected in the student’s GPA and Satisfactory Academic Progress calculations.
Audit
Entry of the audit grade (AU) on a transcript assumes satisfactory attendance. The student should consult with the instructor as to what constitutes satisfactory attendance. A change to audit can be made only by passing students and before the end of the first half of a semester.
Repeat of Course
Special permission is not needed to repeat a course at The University of Scranton. Recording of grades for repeated courses shall be governed by the following conditions: (1) credit for a course will be granted only once; (2) credit for the course will be lost if the course is repeated and failed; (3) the most recent credit and grade will count toward the grade point average with the exceptions that a W, I, IP, AU or NG grade cannot replace another grade; (4) each attempt to complete a course will be reflected on the student’s transcript even though the credits of the earlier attempts do not count in the cumulative grade point average. For example, a course with a grade of F will continue to appear on the transcript even after the course has been repeated with a passing grade, although the credits from the initial failed attempt will not be used in the calculation of the cumulative GPA).
The earlier course attempt or attempts (with the exception of W, I, IP, AU or NG) will be denoted on the transcript by an “E – Excluded.” “E – Excluded” means that the course has been excluded from the earned hours and GPA calculations. The latest attempt (with the exception of W, I, IP, AU or NG) will be denoted on the transcript by an “I-Included.” “I-Included” means that the course has been included in the earned hours and GPA calculations.
Final grades are determined by faculty for all registered students at the completion of each term and semester according to the grading scheme defined above. Final grades must be submitted through the official grading system as designated by the Office of the Registrar and Academic Services. Final grades are recorded on each student’s official, academic transcript. Final grades are available to each student after the grade submission deadline published in the academic calendar. Students may access their grades through the my.scranton portal under the Self-Service section. Students may also grant and rescind third-party access to others through their Self-Service accounts.
Appeal of a Graduate Course Grade
A student who wishes to appeal the final grade in a graduate course should first contact the instructor of the course in order to remedy the situation informally. If, having met with the instructor, the student still thinks that he/she has been inappropriately evaluated in the course, he/she may make a written request that the Chair of the faculty member’s department review the process by which the grade was determined. The written request must describe, in detail, the situation and reason for appealing the course grade. The Chair will attempt to facilitate a reasonable solution at the departmental level. The Chair may make written recommendation to both the student and faculty member following the review. If the matter is not resolved at the departmental level, then the student may request, in writing, that the dean of the program review the matter. The Dean will conduct a review and provide a written decision to the student and faculty member. The Dean’s decision is final. Ordinarily, no grade appeal will be considered unless it has been received by the dean’s office within thirty calendar days of the time the original grade was available to the student.
Waiver or Partial Waiver of Regulations
A graduate student seeking waiver or partial waiver of a graduate requirement must petition in writing his/her Graduate Program Director explaining what relief is sought and why the student believes special consideration is justified. The Graduate Program Director will review the petition and will send her/his recommendation to the Dean of the program. The Dean will review the petition and inform the student of his/her decision. In all cases, the decision of the Dean is final.
Standards of Progress and Academic Probation
Standards of Progress
All graduate students must have a cumulative grade point average (GPA) of at least 3.00 in order to graduate with a master’s or doctoral degree. In addition, all graduate students must maintain a cumulative graduate GPA of at least 3.00 in order to remain in good standing.
A graduate student whose cumulative graduate GPA falls between a 3.00 and 2.00 will be placed on academic probation. A graduate student whose cumulative graduate GPA falls below a 2.00 will be subject to dismissal.
Academic Probation
- If a master’s, Doctor of Nursing Practice (DNP), or Doctor of Business Administration (DBA) student is placed on academic probation, the student is required to earn a cumulative graduate GPA of a least 3.00 within the next three courses taken (normally nine hours of course work).
- Successful achievement of this expectation will result in the master’s, DNP, or DBA student being reinstated to regular academic status.
- Failure to fulfill this expectation may result in the dismissal of the master’s, DNP, or DBA student.
- Although there are no set limitations on the number of courses a master’s, DNP, or DBA student may take in a semester while on academic probation, it is imperative that the student recognizes the necessity of improved academic performance in order to regain the minimum graduate GPA of 3.00 within the next three courses.
A student on academic probation cannot apply for a graduate assistantship. A student who is a graduate assistant and who is placed on academic probation may be reappointed for a second year provided he/she is making reasonable progress toward completion of degree requirements. In this situation, the student’s graduate program director will need to provide the Dean with a written recommendation presenting a sufficient case for reappointment.
Time Limit
All graduate work for a degree, including the thesis, must be completed within six years of the date when the first graduate level course is taken. Time spent in the armed forces is not included in the six-year period. Extension of this time restriction may be granted for valid reasons at the discretion of the Dean of the program.
The University of Scranton provides the opportunity for students who have completed degree requirements to graduate at one of four points throughout the academic year: summer graduation (graduation date: August 31), fall graduation (graduation date: December 31), intersession graduation (graduation date: January 31), or spring graduation (graduation date coincides with the annual Commencement exercise). Commencement exercises are held once each academic year at the conclusion of the spring semester; the date is published in the official University academic calendar. Students who are certified to graduate in the summer, fall, intersession or spring may participate in Commencement.
Certification of graduation, receipt of a degree, and permission to participate in Commencement are not automatic. Students expecting to complete degree requirements for a spring graduation must make formal application online through their Self Service account in the University portal, my.scranton.edu by January 31st. Students who are expecting to complete degree requirements for an August graduation date must apply by July 10th; students who are expecting to complete degree requirements for a December or January graduation date must apply by November 10th. More information can be found on the Commencement webpage at www.scranton.edu/commencement.
Application for Degree
In order to qualify for award of the master’s or doctoral degree, a student must complete the Application for Degree form. This should be done prior to the Course Registration period for the term in which the student expects to finish all requirements. Online Applications for Degree can be found at http://www.scranton.edu/academics/registrar/graduate/commencement-information.shtml
The University provides the opportunity for students who have completed degree requirements to graduate at the conclusion of each academic term: summer, fall, intersession, spring. Official dates of graduation are noted in the academic calendar. Commencement exercises are held once in the academic year, at the conclusion of the spring term. Students who graduated in the previous summer, fall or intersession terms, as well as in the current spring term, may participate in these commencement exercises.
Transfer of Credits
Transfer of credits to graduate programs at The University of Scranton is governed by the following policies (special exceptions may pertain to affiliation programs):
- Credits for transfer must be earned at an accredited institution while enrolled as a graduate student;
- A maximum of nine graduate credits may be transferred for graduate programs requiring at least 39 credit hours for completion and six graduate credits may be transferred for graduate [degree] programs that require less than 39 credit hours for completion;
- Courses to be transferred must be integral to the student’s program of study;
- Transferred credits must have been taken within six years of the date of requested transfer to The University of Scranton;
- A grade of B or better is required in any course to be transferred and an official transcript demonstrating this must be submitted for work at other institutions (including course descriptions of the credits in question). A grade of Pass or Satisfactory is not acceptable for transferred credits;
- The course to be transferred must be a regularly scheduled course and not a workshop.
-
Please note: Any course work taught in a language other than English, will require a transcript evaluation.
Students matriculated at The University of Scranton may take courses at other accredited graduate schools for the purpose of transfer of credit only with the prior permission of their mentor and the Dean of their college.
Field Experiences and Internships
Many community agencies and organizations may require students completing course required hours, or volunteers completing elective hours to obtain clearances, vaccinations and/or health insurance prior to working with individuals within the organization. Students in certain disciplines may be required to apply and pay for clearances, vaccinations, and/or health insurance in regard to their respective majors in order to complete certain assignments within a course. It can take several weeks to receive clearance results. Please check with your department or field coordinator for details to see which requirements are needed for your major, and how often they need to be renewed.
Capstone Experience
Each student in a master’s degree program must complete a capstone experience in his/her field of study. For some programs, this will mean successfully passing a comprehensive examination given during the last semester of studies; some programs will require the writing and defense of a master’s thesis or major research paper, directed by the student’s academic advisor, on a topic appropriate to the field of study; and other programs may require the writing and defense of a major paper, written in the program’s capstone course, which synthesizes the ideas, philosophy, and techniques learned in the program of study. Students failing the capstone experience twice are subject to dismissal.
Following are graduate requirements concerning the comprehensive examination and thesis.
Comprehensive Examination:
Students who are required to take a comprehensive examination must apply to take the examination by the deadlines given in the academic calendar, using the Application for Comprehensive Examination form available for on campus students at https://forms.scranton.edu/comprehensive-examination-on-campus-form/ and for online students at http://forms.scranton.edu/comprehensive-examination-form/. The examinations may be oral, written or both and are given on dates published in the academic calendar in this catalog. The Director of the student’s program determines eligibility for the examination. Students should consult their mentor regarding the nature of the examination in their field. Please refer to the relevant program-of-study section in this catalog for capstone experience requirements. Students failing the capstone experience twice are subject to dismissal.
Thesis:
The Weinberg Memorial Library coordinates the submission of graduate theses. For thesis submission instructions, visit www.scranton.edu/library/theses and select “Current Graduate Students”. Students failing the capstone experience twice are subject to dismissal.
Dropping, Withdrawing from or Adding a Course
Students may officially drop a course by completing and returning to the Registrar’s Office (with appropriate signatures) a “Schedule Change” form.
If they drop the course early in the semester, they will be entitled to a refund according to the schedule , and the drop will be treated as though the student had never registered for the course.
Beyond the refund period, a student may still withdraw from a course until the date indicated on the Academic Calendar. The student’s transcript will carry the number and title of the course with a grade of “W.”
Withdrawing from a course without completion and official acceptance of the appropriate form will result in a grade of “F.”
To add a course, the student must complete, and return to the Registrar’s Office (with appropriate signatures) by the deadline indicated in the Academic Calendar, the “Schedule Change” form.
Note: There is a special fee for any course-related schedule change made after the first week of each term.
Special permission is not needed to repeat a course at The University of Scranton. Recording of grades for repeated courses shall be governed by the following conditions: (1) credit for a course will be granted only once; (2) credit for the course will be lost if the course is repeated and failed; (3) the most recent credit and grade will count toward the grade point average with the exceptions that a W, I, IP, AU or NG grade cannot replace another grade; (4) each attempt to complete a course will be reflected on the student’s transcript even though the credits of the earlier attempts do not count in the cumulative grade point average. For example, a course with a grade of F will continue to appear on the transcript even after the course has been repeated with a passing grade, although the credits from the initial failed attempt will not be used in the calculation of the cumulative GPA).
The earlier course attempt or attempts (with the exception of W, I, IP, AU or NG) will be denoted on the transcript by an “E – Excluded.” “E – Excluded” means that the course has been excluded from the earned hours and GPA calculations. The latest attempt (with the exception of W, I, IP, AU or NG) will be denoted on the transcript by an “I-Included.” “I-Included” means that the course has been included in the earned hours and GPA calculations.
A student who believes the grade received for a course is inaccurate should first appeal the matter to the professor, whose decision is normally final. The student has the right, however, to appeal to the faculty member’s chairperson, who will make a recommendation in writing to his or her dean. The student may request the dean to review the matter. The decision of the dean is final. Ordinarily, no grade change will be considered unless it has been reviewed by the dean’s office within one month from the time the original grade was available to the student.
A standard used in judging a student’s performance is the grade point average (GPA). The value of each semester hour of credit earned is determined as follows: a grade of A is valued at 4 quality points; A- at 3.67 quality points; B+ at 3.33; B at 3.00; B- at 2.67; C+ at 2.33; C at 2.00; C- at 1.67. An F yields no quality points. Thus, for example, a 3-credit course with a grade of A yields 12 quality points; a B yields 9; a C yields 6.
The GPA is computed by dividing the total number of quality points earned by the total of grade point average credit hours. For example, 15 GPA credit hours, all at C grade, would earn 30 Quality Points or a 2.00 GPA (30/15).
The total number of grade point average credit hours includes those courses with final grades of F as well as A, A-, B+, B, B-, C+. C, and C-. The grade designations of AU, CD, CR, CS, I, IP, NC, NG, S, W, TC and U do not count toward the GPA. This grade point average applies only to courses taken at The University of Scranton. Grades from other institutions are not computed into students’ grade point average with the exception of those earned at Marywood University through The University of Scranton/Marywood University cross-registration agreement.
A grade point average listing is made at the end of each semester.
Courses Taken as Readers and Independent Studies
The purpose of reader and independent study courses is to enable University of Scranton students in good academic and disciplinary standing to pursue a course of study that meets one of the following descriptions.
Readers are study experiences that replicate courses listed in the catalog and are offered to one or, less frequently, two students. These offerings are limited to meeting acute student programmatic need, as identified and accepted by the dean, and are not meant to be offered routinely.
Independent Studies, experiences provided to academically successful students, are specially designed learning experiences and are not offered in the normal course listing.
Thesis, experiences are specially designed and are not offered in the normal course listing. These experiences are based on experimental work that involves intensive research activity and a public defense on the part of the student.
Students may take no more than one reader or independent study per term and no more than one reader or independent study per year, on average, during the course of their degree programs. Readers and independent studies are to be taken for the same number of credits as are granted similar courses in the discipline in which the reader or independent study is offered. Readers and independent studies may not ordinarily be used to repeat failed courses.
The completed Reader and Independent Study forms should be submitted to Graduate and Continuing Education Services by the last day to add courses as published in the University academic calendar. A fee of $60 per credit in addition to the normal tuition will be charged.
Readers and independent studies are not available to visiting students. Faculty conducting independent study courses will provide the dean’s office with a copy of the syllabus, reading lists, and examinations used in the independent study. Normally, faculty are limited to mentoring no more than two students per semester in any combination of readers, independent studies, directed studies and special topics. Exceptions to this limitation can be made by the Dean of the program for programmatic reasons or in response to course cancellations.
Military Leave Policy
If a student is called or volunteers for active military duty while attending The University of Scranton, the University will do its best to protect the academic and financial interest of the student within the norms of good academic judgment. The student must meet with the Dean of his/her college and provide proof of being called to active duty. The Dean, after conferring with the Director of Financial Aid, the Treasurer, the student’s current faculty, and the student, will decide the course of action. The Dean will then process the necessary paperwork and place the student on military leave status. If the student does not concur with the Dean’s decision, the student may appeal to the Provost/Senior Vice President for Academic Affairs. The student is responsible for all room and board and related expenses incurred. Deans must confer with the Financial Aid and Treasurer’s Offices before making decisions regarding refunds.
Student Course Evaluations
Because student course evaluations are a necessary part of the University’s program to enhance the quality of teaching, students are asked to complete an evaluation for each of their courses. Final grades are unavailable for one week in those cases where students choose not to complete the evaluations.
Policy Changes, Academic Integrity, Student Conduct and Student Rights of Confidentiality
The University reserves the right to change any of the rules and regulations in this catalog. All such changes are effective at such times as the proper authorities determine and may apply not only to prospective students but also to those who are already matriculated in the University. However, curricular changes shall not become effective until published in the catalog unless specifically approved for an earlier implementation date by the appropriate body. If a change is approved for implementation prior to its publication in a catalog, the appropriate school, department, or program shall inform students affected by the change. Application of policies, rules, and requirements, including changes thereto, may be appealed to the dean of the student’s college.
Students have responsibility for governing their own conduct in compliance with the Academic Code of Honesty, which addresses behavioral integrity in the academic work of the University. Conduct that violates the Code includes plagiarism, duplicate submission of the same work, collusion, providing false information, unauthorized use of computers, theft and destruction of property, and unauthorized possession of tests and other materials. Steps taken in response to suspected violations may include a discussion with the instructor, an informal meeting with the dean of the college and a hearing before the Academic Dishonesty Hearing Board. Students who are found to have violated the Code will ordinarily be assigned the grade F by the instructor and may face other sanctions. The complete Academic Code of Honesty is available in the deans’ offices, in the Student Handbook and on the web at.www.scranton.edu/studenthandbook.
Students in many of the programs offered by the Panuska College of Professional Studies (PCPS) also are bound by standards of conduct established by their chosen profession (check with your program director, program catalog and program handbook for program-specific standards). Violation of these behavioral codes or standards may delay or prevent placement of a student in fieldwork required for degree completion. Further, many programs in PCPS require criminal background and child abuse clearances. A criminal history may preclude placement of a student in fieldwork required for degree completion, which would ultimately prevent a student from completing their degree program. A student’s ability to obtain a state license or certification may be affected also. It is the student’s responsibility, prior to selecting a PCPS program of study, to familiarize themselves with the standards of their chosen profession and, once selected, to adhere to the behavioral standards established by the University and their profession. Students should immediately inform their program director of any past or current behavioral issue, including background clearances, to understand how it may affect progress toward degree completion or licensure.
The University reserves the right to take appropriate disciplinary action in the case of any student who conducts himself or herself contrary to the standards of the University. These standards (particularly the “Academic Code of Honesty” and the “Policies Governing the University Community”, (www.scranton.edu/studenthandbook) are given clear expression in the faculty and student handbooks of the University. The University also reserves the right to modify admissions requirements, the right to change tuition and fee charges, and the right to change the semester schedule of courses.
The University of Scranton recognizes the privacy rights of individuals who are or who have been students, as guaranteed by the Family Educational Rights and Privacy Act (FERPA) of 1974. No information from educational records, files, or other data directly related to a student shall be disclosed to individuals or agencies outside The University without the express written consent of the student. Except where prescribed by law, information regarding a student’s education record may not be disclosed to a parent, guardian or spouse without the student’s written authorization on file in the Office of the Registrar and Academic Services, academic advising center or dean’s office, or unless the student has granted access to specific information to specific persons through the online Third Party Authorization Form in their Self Service account in the www.scranton.edu portal.
FERPA does authorize the University to disclose information without consent to school officials with legitimate educational interests. Legitimate education interest means that the official has a need to know in order to fulfill his or her professional responsibilities on behalf of the University. Examples of people having legitimate education interest depending on their official duties and within the context of those duties include: persons or companies with whom The University has contracted, such as attorneys, auditors, collection agents, consultants and other parties to whom the school has outsourced institutional functions or services; students serving on official committees, such as disciplinary or grievance committees or assisting school officials in performing their tasks; persons or organizations to whom students have applied for financial aid; persons in compliance with a lawful subpoena or court order; and persons in an emergency in order to protect the health or safety of students or other persons. In January 2012, the U.S. Department of Education’s FERPA regulations expanded the circumstances of release to federal, state and local authorities to evaluate federal- or state- supported education programs, to researchers performing certain types of studies, and to state authorities in connection with Statewide Longitudinal Data Systems. In addition, the complete “Student Rights and Confidentiality of Information Policy” can be reviewed at the following link: http://www.scranton.edu/studenthandbook.
The University considers the following to be public information that may be made available, at its discretion, without prior consent of the student:
Name
Former name(s)
Address (local and permanent)
Telephone number (campus/local and permanent)
Date and place of birth
Photograph
Major field of study
Participation in officially recognized activities and sports
E-mail address
Dates of attendance
Enrollment status
Campus employment
Class level
Expected/actual date of graduation
Degrees, awards, academic honors
Weight and height of members of athletic teams
Students who wish to prevent the public disclosure of any or all the above information may complete and submit a request to the Office of the Registrar and Academic Services.
A directory of names, addresses and telephone numbers of students is promulgated by The University at the beginning of the fall semester. Students who do not wish to be listed in the campus directory must notify the University by the end of the first week of classes in the fall semester.
FERPA affords students the right to inspect and review their educational records within 45 days of the day The University receives such requests. Students should submit to the Registrar or other appropriate official written requests that identify the record(s) they wish to inspect. University officials will make arrangements for access and notify requesting students of the time and place where their records may be inspected.
Students have the right to request the amendment of any educational records that they believe are inaccurate or misleading. They should write to the University official responsible for the record, clearly identify the part of the record that they want changed, and specify why they believe it is inaccurate or misleading. If The University decides not to amend the records as requested, The University will notify students of the decision and advise them of their right to appeal the decision and the process that must be undertaken to do so.
For more information regarding FERPA, please contact the Office of the Registrar and Academic Services, Room 106, O’Hara Hall. Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by The University of Scranton to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-5920.In addition, The University of Scranton complies with the Student Right-to-Know Act by providing graduation rate information to current and prospective students upon request. Graduation rate information may be obtained by contacting the Institutional Research Office or by consulting the University’s Consumer Information webpage at http://www.scranton.edu/pir/institutional-research/HEOA/index.shtml
Special Note for Students
It is the personal responsibility of each student to acquire an active knowledge of all pertinent regulations set forth in the Graduate Studies Catalog.
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